HR Handbook - Job Aids and Resources

Chapter Rule Number Name sortHR Function
03 3.1(o) Contract Review – Agency Request Form HR Program Support
03 3.1(o) Contract Review – Agency Request Form Instructions HR Program Support
03 Grievance Form HR Program Support
04 Exemption from the Classified Service Request Form Compensation
04 FAQs – Unclassified Authority Compensation
04 Ongoing Unclassified Position Authorities Compensation
04 Unclassified Job Codes Compensation
04 Ongoing Unclassified Position Authorities Compensation
04, 23 Classified and Unclassified WAE Request to Exceed 1245 Hours and Reappointment Compensation
05 FAQs – HR Portal/Position Description System Compensation
05 Position Descriptions/Allocations – Major Department/Personnel Area Reference Compensation
05 Position Descriptions/Allocations – EEO Job Categories Compensation
05 Position Descriptions/Allocations – Classes by Occupational Group Compensation
05 Position Descriptions/Allocations – Levels of Work and Types of Supervision Compensation
05 Position Descriptions/Allocations – Common Classification Terms Compensation
05 SCS Job Specifications Compensation
05 Position Descriptions/Allocations – Career Progression Group Master List Compensation
05 Dual Career Ladder – FAQs Compensation
05 Dual Career Ladder – Sample Policy Compensation
11 Alternative Work Schedules HR Program Support
11 Leave Without Pay for Service in an Unclassified Position HR Program Support
11 Military Leave Guidelines HR Program Support
11 Table for Crediting Annual and Sick Leave HR Program Support
11 Types of Service Credited for Leave Accrual Purposes (Leave Service Date) HR Program Support
11 Terminal Leave Payment Guidelines HR Program Support
11 Understanding State Holidays HR Program Support
12 12.1 FAQs – Appointing Authority Appeals
12 12.1 Delegation of Full Authority Appeals
12 12.1 Delegation of Partial Authority Appeals
12 12.1 Delegation with Reservations and Prohibitions Against Re-Delegation Appeals
12 12.1 Delegation with Order of Succession Appeals
12 12.1 Delegation of Authority for Improvement Letters Appeals
12 12.2 FAQs – Separation of Non-Permanent Employees Appeals
12 12.2 Template – Letter Separating a Non-Permanent Employee Appeals
12 12.2 FAQs – Cause, Severity, Double Jeopardy, Condonement Appeals
12 12.3 FAQs – Discipline Appeals
12 12.5 FAQs – Suspension Pending Criminal Proceedings Appeals
12 12.5 Template – Letter to Request Approval for Suspension Pending Criminal Proceedings Appeals
12 12.5 Questionnaire for Suspension Pending Criminal Proceedings Appeals
12 12.5 Template – Letter to Suspending Employee Pending Criminal Proceedings (assumes delivery by mail) Appeals
12 12.6 FAQs – Removal Appeals
12 12.6 Template – Notice that Attendance Requires Improvement (assumes hand delivery) Appeals
12 12.6 Template – Notice of Sixth (6th) Unscheduled Absence (assumes hand delivery) Appeals
12 12.7 FAQs – Notice of Proposed Action; Employee's Opportunity to Respond Appeals
12 12.7 Template – Notice of Proposed Action Appeals
12 12.8 FAQs – Written Notice to Employees of Discipline or Removal Appeals
12 12.8 Template – Proposed Dismissal (assumes delivery by mail) Appeals
12 12.8 Template – Proposed Discipline (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)1 (assumes delivery by mail) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)2 (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)3 (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)4 (assumes hand delivery) Appeals
12 12.8 Template – Proposed Removal Under Rule 12.6(a)5 (assumes delivery by mail) Appeals
12 12.8 Template – Discipline/Removal Letter Appeals
12 12.8 Template – Suspension Letter (assumes hand delivery) Appeals
12 12.8 Template – Reduction in Pay Letter (assumes delivery by mail) Appeals
12 12.8 Template – Demotion Letter (assumes hand delivery) Appeals
12 12.8 Template – Removal Letter under 12.6(a)1 (assumes delivery by mail) Appeals
12 12.8 Template – Removal Letter under 12.6(a)2 (assumes delivery by mail) Appeals
12 12.8 Template – Removal Letter under 12.6(a)3 (assumes hand delivery) Appeals
12 12.8 Template – Removal Letter under 12.6(a)4 (assumes hand delivery) Appeals
12 12.8 Template – Removal Letter under 12.6(a)5 (assumes delivery by mail) Appeals
12 12.8.1 FAQs – Giving Written Notice Appeals
12 12.8.1 Template – Documentation of Hand Delivery Appeals
12 12.8.1 Template – Documentation of Domiciliary Services Appeals
12 12.9 FAQs – Improvement Letters Appeals
12 12.9 Template – Warning Letter Appeals
12 12.9 Template – Reprimand Letter Appeals
12 12.9 Template – Supervisory Plan (hand delivered and discussed with employee) Appeals
12 12.10 FAQs – Suspension Pending Investigation Appeals
12 12.11 FAQs – Resignations Appeals
12 12.11 Template – Documentation of Oral Resignation Appeals
12 12.11 Template – Acceptance of Resignation Appeals
13 Electronic Notification for Appeals Decisions Appeals
13 FAQs – Civil Service Appeals Appeals
13 Information about Appeals Appeals
13 Judicial Interest Rate Appeals
13 Search Appeals Opinions Appeals
14 Guidelines for Speaking Publicly on Issues General Counsel
15 Required Documentation for Classified WAE Positions Compliance
15 Methods of Reporting Compliance
15 Classified Employee - Required Data Items Compliance
15 Guidance for Education Reporting Compliance
15 Classified Employee Reporting and Approval Compliance
15 Unclassified Employee - Required Data Items Compliance
15 Employee Notification Compliance
15 Employee Notification Form Sample Compliance
15 Pay Reporting Requirements Compliance
15 Documents Sent TO State Civil Service All Divisions
15 Documents Maintained by the Agency - General Requirements Compliance
15 Position Actions - Specific Requirements Compliance
15 Employee Actions - Specific Requirements Compliance
15 Employee File - Confidential and Public Records Compliance
15 Appointing Authority Approval – Compliance Certification – Internal Controls Chart Compliance
15 Certification of Rule Compliance Chart (Before and After Decentralization) Compliance
15 Sample Agency Policy for Certification of Personnel Actions with Civil Service Rules Compliance
15 Documentation of who has Appointing Authority Compliance
15 Public vs. Private Information Compliance
15 LaGov HCM - LaGov Actions vs. Personnel Actions Compliance
15 Access to Documentation Compliance
15 15.10 FAQs – Fixing Mistakes Compliance
15 FAQs – Keeping Applicant Flow Records Staffing
15 Retention Schedule Compliance
15 15.10 Modification of Personnel Actions Request Form Compliance
16 Requesting an Investigation Compliance
17 Layoff and Layoff Avoidance Overview at a High Level HR Program Support
17 Layoff Information for State Classified Employees HR Program Support
17 Layoff Avoidance Overview HR Program Support
17 Layoff Avoidance Measure Sample – General Notice HR Program Support
17 Layoff Avoidance Measure Sample – Reduction in Work Hours HR Program Support
17 Layoff Avoidance Measure Sample – Furlough Without Pay HR Program Support
17 DPRL Contact Form Template #15 HR Program Support
17 Layoff Avoidance Measure Sample – Retirement Incentive Plan HR Program Support
17 Retirement Incentive Plan – Terms of Agreement HR Program Support
17 FAQs – Retirement Incentive Plan HR Program Support
17 Layoff Overview HR Program Support
17 Layoff Checklist HR Program Support
17 Organizational Unit for Layoff vs. LaGov HCM HR Program Support
17 Adjusted Service Date – General Information HR Program Support
17 Adjusted Service Date Notification Sample (Template #13) HR Program Support
17 Types of Service (Adjusted Service Date for Layoff vs. Leave Earning) HR Program Support
17 Post Layoff Hiring from the DPRL HR Program Support
17 Personnel Action Fiscal Impact Statement HR Program Support
17 Notices – General Notice of Impending Layoff (Template #2) HR Program Support
17 Notices – Individual Notification to Permanent Employees of Pending Layoff Actions (Template #4) HR Program Support
17 Notices – Final Notification for Probational Employees Who Will Be Laid Off (Template #5) HR Program Support
17 Notices – Final Notification for Permanent Employees Without Relocation Offer (Template #6) HR Program Support
17 Notices – Final Notification for Permanent Employees with Relocation Offer (Template #7) HR Program Support
17 Layoff Plan Sample (Template #3) HR Program Support
17 Layoff Relocation Offer Form (Template #8) HR Program Support
17 Post Layoff – Department Preferred Reemployment List Form (Template #9) HR Program Support
17 Final Information to the Laid Off Employee – Sample Letter (Template #12) HR Program Support
21 Overtime Payment Charts HR Program Support
21 Overtime Quick Reference HR Program Support
21 Statement of Agreement and Understanding - Compensation for Overtime Work HR Program Support
22 LA Careers Posting Tips Staffing
22 Fair Chance for Workers Staffing
22 Approved Promotional Zones Staffing
22 Glossary of Staffing Terms Staffing
22 Job Information and Test Finder Staffing
22 Maintaining Applicant Flow Records Staffing
22 Minimum Qualifications – Development and Evaluation: Requests for Minimum Qualification Change Staffing
22 Minimum Qualifications – Development and Evaluation: Interpreting Educational Requirements Staffing
22 Minimum Qualifications – Development and Evaluation: Evaluating Work Experience Staffing
22 Staffing Training Programs Staffing
23 Agency Posting Guidelines for the Various Appointment Types Staffing
23 Classified WAE Flowchart Staffing