The State Civil Service Commission has established Minimum Supervisory Training Requirements in accordance
with Civil Service Rule 22.10 for all employees who occupy jobs that are designated as part of a Supervisory Group. The training required
by this policy reflects minimum requirements. Agencies may require, or individuals may elect, to take additional courses and we
encourage them to do so.
Agencies are responsible for ensuring that employees in each Supervisory Group are granted reasonable periods of time to obtain the
required training, and that training time is made uniformly available to all employees in each Supervisory Group. Failure to make time
available uniformly to all employees in a Supervisory Group will be considered an agency violation of Rule 22.10.
The Human Resource Office at each agency must ensure that the CPTP / Training Coordinator is apprised of any changes to an
employee’s job title that may affect Minimum Supervisory Training Requirements (i.e., job changes, promotions, reallocations,
details to special duty, etc) to ensure that training is scheduled based on each employee’s current job title and responsibilities.
Agencies are responsible for making the required training known to all employees in an affected job title. It is highly recommended
that the required training be included as a performance expectation performance planning document.
Agencies are also responsible for designating an individual within the organization who is granted authority and responsibility
for directing employees to the appropriate courses for the employee’s job in those instances where choices are allowed within
the required training. Each agency shall notify State Civil Service Training Division
in writing of the current the name, business address, business phone number and e-mail address of the individual designated for this
Each agency may be required to submit reports in accordance with the policy provisions noted below.
Reporting Minimum Supervisory Training
State Civil Service will run periodic reports to ensure agency compliance with this policy. If necessary, SCS will
require agencies to provide additional reports as needed. SCS staff will study the degree of compliance for each agency, and based
on this review, will inform the Civil Service Commission of the findings. The Commission may then choose to invite appointing
authorities to report on their compliance with Civil Service Rule 22.10 at a regularly scheduled public meeting of the Commission.
[Civil Service Rule 22.10 states that “The Commission shall establish mandatory training for employees who occupy or are
appointed to designated supervisory, managerial or administrative jobs. Each department shall advise employees who occupy these jobs
of the training requirements. Employees who fail to meet the required training within the specified period of time may be disciplined
or removed in accordance with Chapter 12 of the Civil Service Rules.”]
Employees are responsible for attending the training for which they are scheduled and for making reasonable notification prior to the
training date to the agency CPTP / Training Coordinator when scheduled training must be cancelled. When at all possible, cancellation
notice of an instructor led class shall be rendered at least five (5) working days prior to the class date to allow sufficient time for
substitutions to be made.
- There are three supervisory groups. The list of jobs in each supervisory group may be viewed on the SCS website. Agency CPTP / Training Coordinators will use this list to determine the designated group for each supervisory job.
- The CPTP / Training Coordinator is responsible for assisting employees in determining their course requirements and deadlines for completing Minimum Supervisory Training Requirements in accordance with the attached Course Requirements and information on Calculating Completion Deadlines.
Exceptions to the Training Requirements
- Agency Level Exceptions
If an agency has its own training program, the agency may apply to the State Civil Service Training Division to have its course(s) substituted for one or more of the courses listed in this policy or may apply to have its training program as a whole substituted for the training required by this policy. Each request must include sufficient information to enable the Department of State Civil Service Workforce Development Division to determine that the agency’s courses or training program are appropriate substitutes for the classes for which the exception is being requested.
- Individual Employee Exceptions
An employee may apply to the State Civil Service Training Division for approval of a substitution of education, experience, and other training for required CPTP courses.
- CST and CPM Designations
Employees who have earned the Certificate in Supervisory Techniques (CST) shall be considered as having met all training requirements for Supervisory Group 1 and Supervisory Group 2. Employees who have earned the Certified Public Manager (CPM) designation shall be considered as having met all training requirements for all three Supervisory Groups.