TDD# 1-800-846-5277
STATE OF
DEPARTMENT OF STATE CIVIL
SERVICE
BATON ROUGE,
June 1, 2007
General Circular No. 001696
To: Heads of State Agencies and Human Resource Directors
Subject: PPR
Issue Date: June
1, 2007
The annual report required by Civil Service Rule 10.12 (c)
is due by July 31 each year. The
reporting form is attached to this circular.
It is also available on the link next to this general circular
announcement. The information required
on the report consists of the following:
1. The number of anniversary dates for classified employees listed by month from July 1, 2006 through June 30, 2007.
2. The number of ratings given in each category. The six categories are OUTSTANDING, EXCEEDS REQUIREMENTS, MEETS REQUIREMENTS, NEEDS IMPROVEMENT, POOR AND UN-RATED.
3. The number of Requests for Review received from employees with anniversary dates July 1, 2006 through June 30, 2007 and a breakdown of the category and resolution of those requests.
4. Signature of the Appointing Authority.
If the total anniversary dates and total ratings numbers do
not match, a brief explanation of the discrepancy is requested.
The deadline for receiving the report is July 31, 2007.
Sincerely,
s/Anne S. Soileau
Director
PPR ANNUAL REPORTING FORM – 2007
This report covers
the time period of July 1, 2006 through June 30, 2007
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AGENCY NAME: |
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I. How many classified employees had anniversary dates in each of the following months:
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JULY 2006 |
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NOV 2006 |
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MARCH 2007 |
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AUG 2006 |
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DEC 2006 |
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APRIL 2007 |
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SEPT 2006 |
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JAN 2007 |
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MAY 2007 |
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OCT 2006 |
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FEB 2007 |
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JUNE 2007 |
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**TOTAL ANNIVERSARY DATES: |
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II. How many ratings were given to classified employees in each of these categories:
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Poor |
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Needs Improvement |
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Meets Requirements |
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Exceeds Requirements |
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Outstanding |
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Un-rated |
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**TOTAL RATINGS |
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**Please explain (on the back of this page) any discrepancy between
TOTAL ANNIVERSARY DATES and TOTAL RATINGS GIVEN.
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III Beginning 7/1/06, how many compliant employee Requests for Reviews have been received? |
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How many were Requests for Review of Un-rated ratings? |
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How many were Requests for Review of Poor Ratings? |
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How many were Requests for Review of Needs Improvement Ratings? |
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How many were Requests for Review of Meets Requirements Ratings? |
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How many were Requests for Review of Exceeds Requirements Ratings? |
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Since the rules require that a compliant Request for Review must result in a higher rating if granted by the reviewer, then any Request for Review of an Outstanding rating would be non-compliant. Did your agency receive any Requests for Review of Outstanding
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ratings? If so, how many? |
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Of the Requests for Review of “un-rated” ratings, how many resulted in the granting of
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an actual numerical rating? |
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Of the Requests for Review of ratings other than “un-rated” ratings:
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How many resulted in an affirmation of the original
rating? |
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How many resulted in a raising
of the original rating? |
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How many resulted in a lowering of the original
rating? |
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How many Requests for Review (all categories) are still pending the Reviewer’s
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decision as of 6/30/07? |
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SIGNATURES:
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Appointing Authority Name |
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Appointing Authority Signature |
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Date |
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Human Resources Director Name |
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Human Resources Director Signature |
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Date |
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H. R. Director Phone |
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e-mail address |
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Agency Name |
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DO NOT FAX THIS
REPORT. SEND THE ORIGINAL ONLY.
Mail completed report
by July 31, 2007 to:
Dept. of State Civil Service
Attn: Program Assistance Division