TDD# 1-800-846-5277
STATE
OF
DEPARTMENT
OF STATE CIVIL SERVICE
BATON
ROUGE,
January 9, 2007
General Circular
No. 001683
To: Heads of State Agencies and
Human Resource Directors
Subject: Amendment to Rules 1.33, 6.16.1, 8.16(a)
and 8.18, and Creation of Rule
6.16(h)
Issue
Date: January 9, 2007
The
State Civil Service Commission will hold a public hearing on Wednesday,
February 7, 2007 to consider adoption of a proposed amendment to Rules 1.33,
6.16.1, 8.16(a) and 8.18 and creation of Rule 6.16(h).
The
hearing will begin at 9:00 a.m. and will be held in the auditorium of the
Claiborne Building, 1201 Third Street, Baton Rouge, Louisiana.
Consideration
will be given to the following:
1.33
‘Reassignment’ means the change within the same department of a
probationary or permanent employee from a position in one job to another
position in a different job, both jobs of which have the same maximum
rate of pay.
The
change to this definition is necessary in due to the change in Rule
8.16(a).
Amend Rule 6.16.1
6.16.1
Rewards and Recognition
Subject to the provisions of Rule 6.29, an appointing authority may, at his discretion, implement a program of rewards and recognition for individual employees or for employee groups for significant achievement. Such rewards may be either monetary or non-monetary. If monetary, such rewards shall not exceed a total of 10% of the employees base salary within a fiscal year. Monetary rewards shall not be a part of the employee's base pay, but rather shall be a lump sum reward. Such reward and recognition programs shall be implemented in accordance with written policies and procedures established by each department. Such policies must receive advance approval from the Civil Service Commission and shall be posted in a manner that assures their availability to all employees. Such policies shall also include the public posting of all reward recipients.
Explanation
Appointing
authorities may grant an additional 1% for Rewards and Recognition. The cap for a lump sum payment would be
revised from 9% to 10% of the employee’s base salary.
Amend Rule 8.16(a)
8.16(a)
Reassignment
An
appointing authority may reassign any probationary or permanent employee to a
position with a different job title that has the same maximum
rate of pay, provided the employee meets the qualification requirements of the
job to which he is being assigned and has met Civil Service requirements for
testing and competition.
Explanation
The
change to 8.16(a) will change the determination of reassignment from the
minimum of the job to the maximum of the job.
The maximum of the job is a truer reflection of the worth of the job
than is the range minimum. This will
make the reassignment rule consistent with the rule on promotions.
Amend Rule 8.18
8.18
Noncompetitive Reemployment Based on
(a)
Subject to the provisions of Subsections (d), (e) and (f) hereof and with the
approval of the Director, a former permanent employee who has been separated
from the classified service may, within ten years from separation, be
noncompetitively reemployed in any job for which he is qualified and which has
the same or lower maximum salary as the current maximum
for the job in which he had permanent status undergoes a change in title, other
than an upward reallocation of the position after the employee separated from
it, or undergoes a change in minimum requirements, he shall not lose his
reemployment eligibility for such position or lower position in the same job
series, if such exists, except where the qualification lacking is one required
by law or under a recognized accreditation program. In this case eligibility remains, even if the
maximum pay has moved upward.
Further, he shall be eligible to be reemployed in any other job at the
same or lower current maximum pay as the job to which his
position changed in title, provided he meets the minimum qualification
requirements.
Explanation
The
change to 8.18 will change the determination of when a former employee can be
noncompetitively reemployed from the minimum of the job to the maximum of the
job. The maximum of the job is a truer
reflection of the worth of the job than is the range minimum. This will make the noncompetitive
reemployment rule consistent with the rule on promotions.
Create Rule 6.16(h)
6.16(h)
Payment for Attainment of Advanced Degree
An
appointing authority may approve a base pay increase of up to 10% for a
permanent employee who attains a job related Master’s Degree, Ph.D., or their
equivalent from an accredited college or university while employed at the
Department, provided that a Department policy has been approved by the Civil
Service Commission and the employee was not previously rewarded for attainment
of the degree under another rule.
Explanation
This
rule provides a vehicle for agencies wishing to reward employees who have
attained advanced education in a field of study related to their job. Currently, an Appointing Authority may grant
payment for advanced degrees under Civil Service Rule 6.16(c) Special Pay
Provision, provided the Civil Service Commission has approved a policy for the
agency’s use. This proposed rule
clarifies that there is a provision for Payment for Attainment of an Advanced
Degree, and establishes the parameter for its use.
If
any accommodations are needed, please notify the Civil Service Department at
(225) 342-8272 prior to the meeting.
Sincerely,
s/Anne S. Soileau
Director