Program Support Resources
Program Support Agency LA Careers
Procedures
On February 16, 2009, the implementation of
the LA Careers online application system
replaced the Job Search online vacancy
posting system. A major advantage of the new
system is that it makes submitting an online
application the primary method of applying.
Civil Service will continue to post vacancies for
Program Support “paper” agencies in the new LA
Careers system and will also screen applications
for Minimum Qualification.
Noncompetitive, Shortage, and Special categories
have ceased to exist. Vacancies for jobs formerly
in these categories must now be posted.
Agencies are required to post all
classified vacancies for probational, promotion,
and job appointment.
NEW REQUIREMENT:
We
are now requiring anyone submitting a paper
application to use the
new employment application. The old
SF-10 will no longer be accepted as there are no
instructions to the applicant explaining the
requirement to print and answer the required
supplemental questions. Applicants should be
encouraged to apply online.
Civil Service Rules: New Chapters 22, 23, and 24
of the Civil Service Rules became effective
February 16, 2009. Chapters 7 and 8 were
abolished effective this date.
If
you need additional information, please refer to
General Circular 1757 - La Careers Implementation
Circular.
Steps to Post a Position & Fill a Vacancy:
1.
Verify that a position number is available for the
job title you are requesting.
2.
Submit a “Request
for LA Careers Posting” form
to your Civil Service HR Analyst and
their team member:
·
Housing Authorities A thru L – Audrey Rome and
Jane Caruso
·
Housing Authorities M thru Z – Jane Caruso and
Audrey Rome
·
Boards and Commissions – Mary Stewart and
Stephanie McNell
·
Ports and Levees – Stephanie McNell and Mary
Stewart
3. Your
Program Support Analyst will initiate the process
of posting the vacancy to LA Careers.
Note: If you receive applications in response to
the posting you must forward them to
the Staffing Division as soon as
received.
4. Once
the job posting has closed, you will receive a
Referral list and applications for all qualified
applicants that applied to the posting. You may
not hire anyone until you receive the Referral
List from Civil Service and the selected
applicant’s name must be on the list.
5. Once
you have received a list of qualified applicant
names and their applications, you decide how to
contact the candidates to schedule interviews,
either by telephone, mail, or email. It would be
a good personnel practice to allow them a week to
respond, particularly if you contact them by mail.
You do not have to contact every one of the
applicants if you do not choose to do so. If
you fill the vacancy, you must appoint someone
from the list.
6. You
must complete the “Applicant
Flow Report” for each candidate on the
Referral List. The Applicant Flow Chart is a
Federal requirement. The following codes are to
be used:
1.
Not contacted/Considered = C
2.
Contacted/Declined/Failed to respond = D
3.
Interviewed/Rejected = I
4.
Interviewed/Hired/Appointed = A
Referral list for jobs that require a written test
score will be listed in rank order according to
test score. For jobs not requiring a written test
score, applicants who have been assigned Veterans’
Preference points are listed at the top of the
list with a rank of 1 or 2 as a regular veteran or
disabled veteran respectively. If you choose to
appoint a candidate claiming Veterans’ Preference
points, a copy of the DD-214 and any applicable
Veterans’ Administration supporting documents (see
HR Handbook-Staffing/Introduction to
Delegation/Chapter 22-Veteran’s Preference-Proof
of Eligibility). This must be returned with the
Hire Form and Applicant flow Report to the
Department of State Civil Service.
7. Once
an applicant has been selected you must submit the
necessary paperwork to Program Assistance. The
following information must be submitted:
a)
Hire/Change form
b)
New Hire application
c)
Applicant Flow Report
d) DD214
and/or Veteran’s Administration supporting
documentation, if applicable.
NEW REQUIREMENT: When submitting paperwork, the
Applicant Flow Chart must be submitted with the
Hire/Change form or the paperwork will be returned
‘not processed’.
NOTE: If you would like to request
an eligible list from a continuous posting that
is currently advertised in LA Careers, please
send an e-mail requesting this information to
your Civil Service HR Analyst and their team
member. You do not need to send a “Request
for LA Careers Posting” to obtain this
information. |
