LAYOFF AVOIDANCE MEASURES, LAYOFFS, and POST-LAYOFF

TABLE OF CONTENTS

 

Section 1 - Layoff Avoidance Measures

Overview

• Impact on Benefits
• Notice to Employees
• Prior Civil Service Approval
• Approved Plan Made Generally Available
• Exceptions

 

SAMPLE LAYOFF AVOIDANCE NOTICES AND PLANS:

• Sample #A - General notice of impending layoff avoidance measure to employees
• Sample #B -Withholding of merit increases
• Sample #C - Reduction in work hours
• Sample #D - Furlough without pay
• Sample #E - Retirement Incentive Plan for Employees Eligible for Regular Retirement
• Sample #F - Retirement Incentive Terms of Agreement

 

Section 2 – Layoffs

Overview

• Types of Layoffs
• Civil Service Approval of Layoffs
• Discussions:
• Notices for Layoffs involving Permanent Employees
• Pay Upon Demotion / Downward Displacement
• Changes in Job Allocations and Effect on Layoff
• Responsibilities of Employees in a Layoff
• Exemptions and Exceptions to Layoff Rules
• Job Aid to Use When Considering Exemptions
• Written Layoff Plan
• Freeze on Appointments
• Displacement Issues
• Domicile for Displacement Purposes
• Displacement Rights
• Factors Affecting Displacement Offers
• Accommodation for Permanent Employees When No Displacement Offer Exists
• Displacement Offers
• Career Field “9999”
• Adjusted Service Date for Layoff
• Computing Adjusted Service Date for Layoff
• Service Not Counted
• Service Which is Counted

 

§         Procedural layoff checklist – Probational Employees Only

§         Procedural layoff checklist – Layoffs Involving Permanent Employees

 

Section 3 - Post-Layoff

Overview

• Reporting Requirements After Layoff
• Department Preferred Reemployment List
• Employees Not Eligible for Department Preferred Reemployment List
• Removal from Department Preferred Reemployment List
• What List is an Employee Eligible for If His Job Undergoes a Change after Layoff?
• Filling Vacancies After a Layoff
• Job Aid: Procedures for Using A Department Preferred List
• Exceptions to Hiring from the Department Preferred List
• Employees Offered Temporary Appointments from the List
• Movement of Employees After Layoff

 

 

 

LAYOFF FORMS, EXAMPLES AND TEMPLATES:

 

·        Sample Notification of Layoff Affecting Only Probationary Employees

 

§         Layoff Template #1 - Prior State Service Questionnaire

§         Layoff Template #2 – General Notice of Impending Layoff (includes copy of Rule 17.13, Responsibilities of Employees Affected in a Layoff)

o       Rule 17.13 (for other distribution if needed)

§         Layoff Template #3 – Sample Layoff Plan

§         Layoff Template #4 – Individual Notification of Pending Layoff or Displacement

§         Layoff Templates #5 and #6 – Notice Memos for Probational Employees

§         Layoff Templates #7 and #8 – Notice Memos for Permanent Employees who have no displacement offer and who will be laid off

§         Layoff Templates #9 and #10 – Notice Memos for Permanent Employees who have a displacement offer

§         Layoff Template #11 – Layoff Displacement Offer form

§         Layoff Template #12 – Department Preferred Reemployment List Form

o       Rules 17.25 and 17.28 for distribution with Department Preferred Reemployment List Form

§         Layoff Template #13 – Post Layoff Report Form