: Louisiana Department of Civil Service :


	Layoff Avoidance Measures, Layoffs, & Post-Layoff Table of Contents Section 1 - Layoff Avoidance Measures Overview Impact on Benefits Notice to Employees Prior Civil Service Approval Approved Plan Made Generally Available Exceptions Sample Layoff Avoidance Notices and Plans: Sample A- General Notice of Impending Layoff Avoidance Measure Sample B- Withholding or Reduction of Merit Increases Sample C- Reduction in Work Hours Sample D- Furlough Without Pay Sample E- Retirement Incentive Plan Sample F- Retirement Incentive Terms of Agreement Retirement Incentive FAQ’s Section 2 – Layoffs Overview Types of Layoffs Civil Service Approval of Layoffs Timelines for Planning a Layoff Discussions: Changes in Job Allocations and Effect on Layoff Notices for Layoffs Involving Permanent Employees Pay Upon Relocation Responsibilities of Employees in a Layoff Written Layoff Plan Exemptions and Exceptions to Layoff Rules Job Aid to Use When Considering Exemptions* Freeze on Appointments Domicile for Relocation Purposes Relocation Provisions Relocation Offers Factors Affecting Relocation Offers Accommodation for Permanent Employees When No Relocation offer Exists Career Field “9999” Adjusted Service Date for Layoff Computing Adjusted Service Date for Layoff Service Not Counted Service Which is Counted Sample Calculation* Job Aid* Guidelines for Implementing Layoffs Involving Permanent Employees* Layoff Checklist* Section 3 - Post-Layoff Reporting Requirements After Layoff Department Preferred Reemployment List Employees Not Eligible for Department Preferred Reemployment List Removal from Department Preferred Reemployment List What List is an Employee Eligible for If his Job Undergoes a Change after Layoff? Filling Vacancies After a Layoff Job Aid: Procedures for Using A Department Preferred List* Exceptions to Hiring from the Department Preferred List Employees Offered Temporary Appointments from the List Movement of Employees After Layoff Layoff Forms, Examples, and Templates: Sample Notification of Layoff Affecting Only Probationary Employees Layoff Template #1 – Prior State Service Questionnaire Layoff Template #2 – General Notice of Impending Layoff (includes copy of Rule 17.19, Responsibilities of Employees Affected in a Layoff) Rule 17.19 (for other distribution if needed) Layoff Template #3 – Sample Layoff Plan Layoff Template #4 – Individual Notification to Permanent Employees of Pending Layoff Actions Layoff Template #5– Final Notification for Any Probational Employee Who will be Laid Off Layoff Template #6 – Final Notification for Permanent Employees Without Relocation Offers Layoff Template #7 - Final Notification for Permanent Employees With Relocation Offers Layoff Template #8 – Layoff Relocation Offer Form Layoff Template #9 – Department Preferred Reemployment List Form Rule 17.23 for Distribution with Department Preferred Reemployment List Form Layoff Template #10 – Post Layoff Report Form Layoff Template #11 – Post Layoff Summary Report Personnel Action Fiscal Impact Statement for the Division of Administration / Office of Planning and Budget *Must be printed separately