Compensation - Pay Resources

The following is a listing of rules that affect either a person or a position. It should be noted that rule 6.5(b) can effect both a person and a position. Position data will store what is available for the position, and employee data will show what was actually paid to the employee.

Chapter 6: Pay Rules

Classified Pay Plan

Flexible Pay Tools and Policy Requirements

Employee Pay

• 6.5(b) Actual Special Entrance Rate/Actual Percent Difference Paid to Employee
• 6.5(c) Reentering the Classified Service
• 6.5(d) Restricted Appointment
• 6.5(e) Return From Military
• 6.5(g) Hiring With Extraordinary Qualifications
• 6.5(h) Reentering the Classified Service Without a Break in Service
• 6.5.1 Pay Upon Appointment From a Department Preferred List
• 6.7 Rate of Pay Upon Promotion
• 6.8 Pay Upon Grade Assignment
• 6.10 Rate of Pay Upon Demotion
• 6.11 Rate of Pay on Detail to Special Duty
• 6.14 Performance Adjustments
• 6.15 Red Circle Rates
• 6.16(c) Individual Pay Adjustment
• 6.16.1 Rewards and Recognition
• 6.16.2 Optional Pay Adjustment
• 6.16.3 Gainsharing
• 6.17 Pay Upon Entering Classified Service
• 6.29 Corrective Pay Action
• 6.30 Adjust to Maximum
• 6.31 Pay for Employee Appointed at Range Minimum

Position Pay

• 6.5(b) Special Entrance Rate Authorized for the Position
• 6.16(a) Premium Pay
• 6.16(f) Base Supplement
• 6.28 Shift Differential/On-Call Pay

• Administrative (AS) - Effective date 7/2/2007
• Medical (MS) - Effective date 7/2/2007
• Protective Services (PS) - Effective date 7/2/2007
• Scientific and Technical (TS) - Effective date 7/2/2007
• Social Services (SS) - Effective date 7/2/2007
• Technical and Skilled Trades (WS) - Effective date 7/2/2007

Please note that all rates are pre-approved flexible maximum hire rates. Some agencies may have higher rates approved that are specific to their agency. *All rates are shown in bi-weekly amounts

Flexible Max Hire Rates for Jobs in Schedules are as follows:

• AS - Flexible up to the 1st quartile
• MS - Flexible up to the 3rd quartile
• PS - Flexible up to the 1st quartile
• SS - Flexible up to the 1st quartile
• TS - Flexible up to the 1st quartile
• WS - Flexible up to the midpoint

The following are examples of titles/series that have particular pre-approved Special Entrance Rates assigned to them:

Management Intern - Flexible up to $1556.80

Training & Development Intern - Flexible up to $1192.80 biweekly

Behavior Shaping Series

• Behavior Shaping Specialist      SS 406      $895.00
• Behavior Shaping Supervisor     SS 408      $1024.80

For All Agencies Reporting Classified Salary Information

Formulas for Calculating Pay for Classified Employees

Effective October 2, 2000, Merits, Promotions, Reallocations Demotions and other pay related actions for ALL Classified Employees must be calculated from the employee’s HOURLY RATE of pay.

All Salary Amounts must be reported to Civil Service as a BIWEEKLY RATE for full time employees and an HOURLY RATE for part time employees. Salary reporting requirements are the same for agencies entering directly into LaGov HCM, those sending information via electronic interface, or those sending information on paper documents.

Normal mathematical rounding will apply to all HOURLY RATES. Rounding should be done from the 3rd decimal place.

Example 1: $10.524 = $10.52

Example 2: $10.525 = $10.53

For promotions, reallocations up, details or merits:

hourly rate X increase amount (example 1.04 for 4%) Apply normal rounding

1.07 for 7%

1.105 for 10.5%

1.14 for 14%

For demotions or other salary reductions:

hourly rate / decrease amount (see examples above) Apply normal rounding

For both of the previous examples:

Resulting hourly rate X 80 = biweekly amount

For New Employees Being Hired at the Minimum of the Pay Range

For LaGov HCM Paid Agencies:

When hiring new employees, enter the biweekly amount noted in the LaGov HCM Salary Amount for the minimum of the pay range for the GS or MS level assigned to the position the employee will occupy.